Job description
Head Office Administrator
Larkfield, Kent (Site-based)
£30,000 to £33,000 per annum + benefits
Excellent opportunity for an experienced and proactive Office Administrator with strong financial acumen to take ownership of the day-to-day running of a busy head office. This role offers the chance to play a key part in a well-established and growing contracting business, supporting both operational and financial functions.
This organisation is a family-run construction and contracting company with a strong reputation for quality, reliability, and professionalism. They take pride in their close-knit culture and long-standing relationships across the industry.
In this role, you'll be responsible for managing the company's financial administration, payroll, and general office operations. You'll use QuickBooks daily, handle supplier invoices, manage purchase orders, and prepare reports for senior management. It's a hands-on role within a small, supportive team where you'll work closely with the Contracts Director, Operations Manager, and Managing Director.
The ideal candidate will be confident, organised, and experienced in using QuickBooks, with excellent Excel skills and a strong eye for detail. You'll enjoy working in a varied position where no two days are the same and be comfortable managing multiple priorities within a busy environment.
This is a fantastic opportunity for someone who enjoys being at the heart of operations and wants to make a real impact in a business that values its people and rewards hard work with a supportive and professional working environment.
The Role:
*Manage daily financial administration, including invoicing, payments, and reconciliations
*Oversee payroll processing and company expenses, ensuring records are accurate and up to date
*Maintain supplier accounts, purchase orders, and VAT records using QuickBooks
*Provide administrative support to senior management, including preparing reports and meeting materials
*Coordinate general office tasks to ensure smooth day-to-day operations
The Person:
*Proven experience using QuickBooks (essential)
*Strong Microsoft Excel and general IT skills
*Experience in office administrator positions or similar
*Excellent organisational skills with a high level of accuracy and attention to detail
*Confident communicator who can liaise effectively across different teams and departments
*Experience within construction, contracting, or similar sectors (desirable but not essential)
